Job Title: Executive Administrator
Location: North America - Foster City, CA
Department: Administration
Reports To: Executive Staff
General Summary
Provide executive administrative support to several key VP positions and their respective teams. Must demonstrate strong organizational, interpersonal and leadership skills, and thrive in a dynamic environment. The ideal candidate will be able to set priorities independently and skillfully juggle multiple tasks, while maintaining “bigger picture” awareness.
Specific Duties
- Coordinate schedules and arrange meetings
- Make travel arrangements including International travel and preparation of itineraries.
- Submit and track internal requests.
- Prepare & track expense reports.
- Process purchase orders for the team
- Prepare invitation letters for visa purposes / visa coordination.
- Interface with high level executives both internally and externally in a professional, effective manner.
- Assist in preparation of presentations, correspondence, memos, etc.
- Act as liaison with other departments and outside agencies, including senior-level management.
- Handle highly sensitive, confidential and non-routine information.
- Cover Reception desk duties (shared with other admins as back-up to receptionist)
- Coordinate meetings and group events including team building, guest speakers
- Track department budget, maintain spreadsheets, generate reports, etc.
- Attend weekly department staff meetings and track action items
Qualifications
- Bachelors degree or equivalent required
- 5-10 years progressive executive administrative experience
- Computer and Internet literate
- Ability to work with a diverse team with varying personalities and support requirements
- Must be detail oriented, accurate, extremely organized, and customer service oriented.
- Handle confidential information with discretion
- Expertise in MS Office, specifically Outlook, Word, Power Point, Excel
Contact: jobs@slingmedia.com (please reference requisition #147) |
